- Zoom links in e-studies can either be unique to individual events or reused throughout the study course. However, feedback from RSU students indicates that having too many unique Zoom links can make it difficult to find the correct link for each event. Additionally, delays in creating Zoom links can cause uncertainty about remote lessons. To address these issues, it is recommended to minimize the number of unique Zoom links by using a single, reusable link for the entire study course whenever possible.
- At the beginning of the term, we encourage teaching staff to open the rsu.zoom.us to make sure in profile that a Zoom licence has been granted.
- To insert a Zoom event link into an e-study course, you must turn on edit mode and click “Add activity or Resource”, and then select Zoom meeting from the pop-up window.
- Title: Enter a precise and unambiguous name that informs you of your intended Zoom activities. If there is only one type of class in the course, for all groups, at the same time, only one Zoom link can be created for the entire e-study course and placed in the starting part of the course. The link name should be substantively informative, such as “Online lectures on Mondays 15.00 – 16.30”; “practical classes on Wednesdays 07.04 – 26.05.2021”.
- Description: If there are several types of classes or class times change, it is important to clearly inform students about events organised in the link and their times by inserting a Zoom link in the Description section. This information will appear to the student as follows:
- Recurring meeting: This setting is graded so that the same Zoom link is used for multiple online events. Using one Zoom link throughout the course reduces the risk of a student opening the wrong link as the class begins. Such a link should not be used for public events, Zoom examination periods of other courses, exams or lectures by visiting lecturers.
Information
For a test that will be graded (exam, test, or class), we recommend that you create a separate Zoom link with different security settings. It is also essential to plan and place this Zoom event on the course at least a few days before the start of the study course.
- Passcode: Activate the “request meeting passcode” option.
- Type a unique passcode in the “set passcode” field. This option ensures that only users with access code can join the meeting, which increases security.
- Waiting room: If you want to control which attendees join the meeting, select “Enable waiting room.” Activating this setting means that members are first directed to the waiting room, and the organizer must manually confirm their joining.
- Authentication: To join the meeting, you can activate mandatory authentication by tagging “Require authentication to join.” This option is particularly useful when it comes to following participants’ attendance (such as lectures or tutorials).
More information
If classes are planned for individual groups (seminars, workshops, practical or laboratory works) in addition to online lectures, it is recommended to create a separate Zoom event for each group. Specify the exact activity type, time, and group number, such as “Seminar 2020 Z 1 for Group, Tuesdays at 09:00.” Zoom links can be differentiated in the course, ensuring that each group only sees the link intended for it, while other links remain hidden.
This approach is particularly important if each group has a different teaching staff, as host rights belong to the linkmaker. If multiple teaching staff are needed, they can be added as alternative host-us, or each have their own link. To avoid problems, do not use a single license to create multiple links at the same time.